ERP Account Sequence

Action



Accounting entries



Table in which records exist



Flag/nature of entry


1.PO is reserved
Budget a/c DR @ PO price (base + NR tax)
^


GL_BC_PACKETS



Encumbrance


2.Receive the PO
No Accounting Transactions


N/A



N/A


3.Run the Period end program
Expense Charge a/c DR @ PO Price (base + NR tax) +


RRSL/GLI



Actual


AP Expense accrual a/c CR @ PO Price (base + NR tax)
&

Budget a/c CR @ PO price (base + NR tax) ^


Encumbrance


4.Manual Reversal of journal entry (Both actual and encumbrance)
Expense Charge a/c CR @ PO Price (base + NR tax) +


GL_JE_LINES



Actual


AP Expense accrual a/c DR @ PO Price (base + NR tax) &

Budget a/c DR @ PO price (base + NR tax) *

5.Deliver the PO
No Accounting Transactions


N/A



N/A


5. Deliver the PO
No Accounting Transactions


N/A



N/A


6. Run the Period end program
Expense Charge a/c DR @ PO Price (base + NR tax) +


RRSL/GLI



Actual


AP Expense accrual a/c CR @ PO Price (base + NR tax) &

Budget a/c CR @ PO price (base + NR tax) *


Encumbrance


7.Manual Reversal of journal entry (Both actual and encumbrance)
Expense Charge a/c CR @ PO Price (base + NR tax) +


GL_JE_LINES



Actual


AP Expense accrual a/c DR @ PO Price (base + NR tax) &

Budget a/c DR @ PO price (base + NR tax) #

8.Invoice Validation
Budget a/c CR @ PO price (base + NR tax) #


GL_BC_PACKETS



Encumbrance


Budget a/c DR @ invoice price excluding NR tax- INV Enc
/////

REC Tax and NR tax DR @ tax amount \\

9.Create Accounting for invoice
Expense charge a/c DR @ invoice price excluding tax and tax DR @ tax rate separately


AP_AE_LINES_ALL



Actual


AP Liability a/c CR @ invoice price including NR tax

REC Tax and NR tax CR @ tax amount \\


AP_ENCUMBRANCE_

LINES_ALL



Encumbrance


Budget a/c CR @ invoice price excluding NR tax /////